uniFLOW Online is a secure, public cloud-based solution for businesses of all sizes to manage their entire print and scan environment. The solution improves document security, controls budgets and costs and increases employee productivity, while reducing internal IT requirements. It has been designed to meet the needs of businesses that do not want to invest in, or manage local servers but still need to control their full printing and scanning process.
uniFLOW Online was developed from the ground up to leverage the benefits of the Microsoft Azure™ cloud platform, a cloud computing service operated by Microsoft®. It brings enterprise security standards and provides high scalability to react immediately to changing demands.
uniFLOW Online provides a single modular system which comprises office printing, document scanning, mobile printing, device management and production printing. All users, groups, rules, security permissions and cost centres are centrally managed. Time spent for maintenance and backup is significantly reduced, because all print, scan and device management functions are bundled into one system.
uniFLOW Online ensures device security by requiring users to authenticate at the device before being able to access any of the device's features. Different authentication methods include a company proximity card, PIN code or even your mobile phone. Mobile printing is also offered for guest users.
With uniFLOW Online users are able to print confidential documents securely. Print jobs submitted using the uniFLOW SmartClient or Direct Secure Print stay within the local company network. All print jobs stay in a user’s personal secure print queue until the user authenticates at a device and releases them. With My Print Anywhere, print jobs follow users from device to device, allowing the release of print jobs on any printer within their location. Users can also alter finishing options directly at the device before printing.
Documents stored in a cloud storage service e.g. Dropbox or Google Drive™ can be accessed after authentication, and can either be printed or saved to queue for printing later. More than 40 file types can be converted during Print from Cloud e.g. PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX along with standard image formats, such as JPG and PNG.
In today's hybrid working environment, the need to be able to digitise, and securely distribute documents has become increasingly important. With uniFLOW Online users can securely scan to either their own email address, or a variety of cloud destinations. Secure scan processing, device access control and the encryption of scanned files helps protect your data.
Businesses have responded to the fact that mobile devices are commonplace today. Regardless of location, uniFLOW Online allows users to use their smartphones or tablets to print documents securely. This allows documents to be printed quickly on the go, just in time for the next meeting.
uniFLOW Online allows administrators to track printing, copying, faxing and scanning costs so costs can be allocated correctly to individual users, devices or departments. The uniFLOW Online dashboard displays all relevant information regarding the print, scan and copy environment.
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UniFLOW Online allows students to simply top up their print account with Paypal.
Go to your secure queue and simply choose Microsoft® Teams as your preferred cloud service to print a document.
Select the Microsoft® Teams workflow to scan documents and send them to a team or channel.
Cloud services are rated to become the most disruptive technology in the upcoming years. They affect the way businesses operate and how consumers buy and use products and services. Moving local print and scan management to a fully cloud-based system reduces infrastructure management costs significantly while improving security and increasing productivity.
uniFLOW Online prevents unauthorised use of the device by restricting printer access to authorised users only. This prevents any breaches of data and misuse as print, scan, copy and fax functionalities are unavailable to unauthorised visitors or employees. Protecting information is key to any data loss prevention policy. Should sensitive information e.g. contracts or staff payroll find its way outside, an organisation reputation and brand image is at risk of being damaged and they could incur heavy fines. Using a single driver, uniFLOW Online enables users to print confidential documents securely using any connected device.
The volume of printing that occurs in an office can be surprising. One of the best ways to cut down unnecessary costs is to ensure users print only what they need. uniFLOW Online's serverless print management solution helps administrators take complete control of printing and copying activities. It can highlight expenditure by users and pinpoint areas where costs can be scaled down. Eliminate the need for of local print servers and reduce the burden on IT departments.
uniFLOW Online enables mobile printing for both employees and visitors to any printer, at any location. Users can also print and scan directly from their file storage service in the cloud, giving greater flexibility in office workflows. The print and scan infrastructure provides enhanced support so users can retrieve print and scan results, faster and easier. Print jobs can also be modified on demand before being released, saving valuable time.
uniFLOW Online can help businesses reduce their impact on the environment by optimising printing procedures, and improving internal processes that rely heavily on paper. This solution minimises unnecessary paper waste as users only print what they need. Finishing options can also be changed at a device before printing, preventing reprinting and false output. uniFLOW Online can help reduce power consumption by eliminating ‘Always On’ print servers across an entire organisation.
Today's organisation's are considering a security model that adapts more effectively to the complexities of the modern environment, embraces the hybrid workplace and protects people, devices, apps and data wherever they are located. The concept of Zero Trust Networking is the assumption that no user, device or service can be trusted.
Deploying uniFLOW Online into Microsoft Azure™ ensures an incredibly robust, resilient and scalable platform. UniFLOW Online was developed in accordance with the following Zero Trust principals as defined by Microsoft®:
Always authenticate and authorise based on all available data points, including user identity, location, data classification and more.
Limit user access with Just-In-Time and Just-Enough-Access (JIT/JEA), risk-based adaptive policies, and data protection.
Minimise blast radius and segment access. Verify end-to-end encryption and use analytics to get visibility, drive threat detection, and improve defenses.
After being successful in 2019, 2020 and 2021, uniFLOW Online impressed again in this year buyers Lab (BLI) Pick Awards from Keypoint Intelligence, winning a 2022 Pick for Outstanding Cloud Output Management Solution - for the fourth year in a row: “Canon uniFLOW Online has solidified its position as the leading cloud output management platform, delivering more features - including secure printing, cost tracking, mobile printing, and scan workflows - and better usability than Keypoint Intelligence has seen in most leading online print management packages. The latest version offers Microsoft® Universal Print integration and improved scan workflow, security, device and print management, and mobile capabilities.”Learn More
The uniFLOW SmartClient allows print jobs to be processed and stored on a user's PC rather than being sent via the internet to a cloud-based service. For Windows® printing, all print traffic stays within the company network. Print jobs are only released to a selected Canon imageRUNNER ADVANCE system once a user has authenticated at that device. The spool file is deleted automatically from a user’s PC once it has been printed or following a pre-specified time period.
Users can print jobs from their mobile devices, smartphones, or tablets by sending the file to be printed as an email to uniFLOW Online. If the file needs to be converted from its native format into a language the printer understands, this takes place within the regional datacenter in which the uniFLOW Online service is hosted, i.e. customer data does not leave the datacenter. Once converted, the original file is deleted, and the converted file remains within the regional datacenter until the user selects it to be released/printed.
uniFLOW Online does not store any print jobs. Accounting data and configuration details are the only information that are sent outside the company network. Administrators can also prevent file names of print jobs being uploaded, which removes yet another potential security risk. Other sensitive information, e.g. ID card numbers or PIN numbers stored in users’ accounts, is encrypted via a one-way salted hash to further enhance security.
uniFLOW Online does not provide its own identity management. Instead, it accepts logon credentials from multiple identity providers. The default provider is Windows® Azure™ Active Directory®. Alternatively, administrators can use Active Directory Federation Services (ADFS) to integrate with, e.g. Microsoft® Office 365™, or their own locally hosted Active Directory®. In addition it is possible to make use of shared web identity providers like Facebook, Google, Yahoo!® or Windows Live ID. The primary security benefit of this identity management system is that uniFLOW Online does not store any user passwords. That said, provided the customer's own local Active Directory is connected, any password changes or user additions are automatically updated and recognised in uniFLOW Online.
Customer data is stored in uniFLOW Online according to statutory requirements. Customer data is not shared with any third parties, including Canon or the Canon Partner selling the service to the customer. Canon and Canon Partners can only view the names of their customers and license expiration dates. Customer user names, details, and print data is only available to the relevant customer.
uniFLOW Online is hosted in Microsoft® Azure™ data centres that are distributed across the globe. The multiple Microsoft® Azure™ data centres used by uniFLOW Online means that customer data respects data sovereignty, as it remains within the local region, i.e. U.S. customers' data will always be stored within U.S. data centres, and European customers can be sure their data will never leave Europe.
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See how Canon can hrlp you enhance the capabilities of Universal Print with uniFLOW Online.
In addition to improving the efficiency of running and maintaining a standard on-premise print infrastructure, a cloud-based solution offers tremendous potential to lower recurring costs, both economic and ecological.
Most organisations are undergoing an evolution towards digitisation, which usually involves the adoption of more cloud-based solutions with many aspiring towards an eventual serverless environments.
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