Canon Group
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Today, schools are still using enormous amounts of paper on a daily basis for a variety of reasons, including homework assignments, tests, and resource handouts as just a few examples. While these papers are often a valuable resource for students, there is an overconsumption of paper throughout schools. According to an American survey¹, a typical teacher uses anywhere from 25-75 pieces of paper every day. Schools’ play a vital role in helping establish sustainable living habits for the community, so that raises concerns not only around paper wastage but also budgets and how to attribute usage to projects, cost centres, departments, or users. Ensuring that teachers and staff adhere to strict printing policies can be a difficult task, so it’s not surprising that schools are looking to smarter solutions to manage their print.
uniFLOW enables you to track costs and generate analytical reports that offer insight into who’s printing and how much. You can use this data to identify inefficient behaviors and help cut costs. Now, your school can allocate print-related expenditures to the appropriate school, department, teacher, or cost center to help you more effectively manage your expenses.
With uniFLOW Rules and Routing your school can automatically direct all print jobs over a predetermined size or complexity to output on a lower-cost-per-page device. This allows administrators to enforce cost-conscious print behaviors throughout their schools.
With uniFLOW you can generate environmental analysis reports that summarise key usage levels between two audit periods (such as school years or financial quarters). School administrators can compare usage stats such as total reams of paper used, greenhouse gases conserved per year — and the amount of trees that have been saved through double-sided printing, for example.
uniFLOW enables you to gain control over print activity — even across a large school or school district. When you encourage teachers and administrative staff to print more purposefully – by authenticating with passwords or ID card before retrieving printouts – you help cut costs, reduce waste, and boost efficiency. Unlike MFPs that may lack a secure print/retrieval feature, uniFLOW enables your school to reduce wasteful printing.
Education institutions aggregate a lot of information that needs to be kept secure - from student grades, health and financial information to payroll and employee reviews. Meanwhile, the number of mobile-connected devices and the risk of breach is constantly growing. How can schools remain compliant with regulations, while providing better mobile print services for teachers, relievers, and administrators?
With uniFLOW, you control who is authorized to access, print, copy, fax, or scan important documents like lesson plans, test results, teacher profiles, and student records from your MFPs. You can facilitate authorized device access with user IDs, passwords, and proximity cards. These measures make it easier to ensure that no one – knowingly or accidentally – accesses sensitive student information without authorisation.
uniFLOW enables you to gain control over all print usage even across a large school or district and restrict individual access from unauthorised device features.
Though educators would like to print information directly from their mobile devices, they are rightfully concerned about the security of confidential student records. uniFLOW Mobile Printing enables teachers and administrators the option of sending print jobs in two ways – via e-mail or the uniFLOW app - while still applying the same security and accounting features as when printing with uniFLOW from within the same school. Using the e-mail option, users can forward an e-mail with an attachment to a designated e-mail address and receive a job code back to be used when releasing the print job from the MFP. The uniFLOW appprovides educators with visibility of devices on the network, and enables them with the ability to send jobs directly to them. The server-based app also allows users to use their mobile device as a release station.
