PIXMA MX420 Support

FAQ and troubleshooting

Registering Recipients Using the Operation Panel of the Machine

Content Id: 8201018600

Solution

Registering Recipients to Coded Speed Dial
Registering Recipients for Group Dial

Speed dialing allows you to dial fax/telephone numbers by simply pressing a few buttons.

The following speed dialing methods are available:

Coded Speed Dialing

Registering the recipient's fax/telephone number and name to the coded speed dial allows you to send a fax by entering the coded speed dial code assigned to that number or using the button to select the coded speed dial code after pressing the Coded Dial button.

-⋗ [ Registering Recipients to Coded Speed Dial ]

Group Dialing

Register two or more registered coded speed dial codes as a group in advance. You can send the same document to all the registered recipients in the group.

-⋗ [ Registering Recipients for Group Dial ]

You can register up to 20 recipients in total of coded speed dial code and group dial code.

Caution

You can register, change, or delete information registered to the coded speed dial or the group dial using Speed Dial Utility.

-⋗ [ Using Speed Dial Utility ]

Registering Recipients to Coded Speed Dial

Before you can use the coded speed dialing feature, you need to register the recipients' fax/telephone numbers. Follow the procedure below to register the recipients' fax/telephone numbers.

1. Make sure that the machine is turned on.

2. Press the [ FAX ] button.

The Fax standby screen is displayed.

3. Press the left Function button.

The Fax menu screen is displayed.

4. Select [ TEL number registration ], then press the OK button.

5. Use the button to select [ Coded speed dial ], then press the OK button.

The screen to select a coded speed dial code is displayed.

Caution

If you select a code already used as a coded speed dial, the fax/telephone number is displayed next to the code. If you select a code already used as a group dial, [ (Not available) ] is displayed.

6. Use the button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.

7. Use the button to select a registration method, then press the OK button.

Direct entry

The screen to register the recipient's fax/telephone number and name is displayed. Go to step 8.

From outgoing call log

When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed.

Using the button to select a fax/telephone number and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed. Go to step 8.

From incoming call log

When you select this registration method, the screen to select the fax/telephone number or the name from the incoming call logs is displayed.

Using the button to select a fax/telephone number or name and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed. Go to step 8.

Caution

This registration method may not be available depending on the country or region of purchase.

8. Enter the recipient's name.

If you select a name on [ From incoming call log ] in step 7, the name may be already entered. If you do not change the name, move the cursor to [ TEL no. ], then go to step 10.

(1) Use the button to move the cursor to [ Name ].

(2) Enter the recipient's name.

(3) Press the OK button.

Caution

You can enter the name up to 16 characters, including spaces.

For details on how to enter or delete characters, refer to [ Entering Numbers, Letters, and Symbols ]

9. Enter the recipient's fax/telephone number.

If you select a fax/telephone number on From outgoing call log or From incoming call log in step 7, the fax/telephone number is already entered. If you do not change the fax/telephone number, move the cursor to [ TEL no. ], then go to step 10.

(1) Use the button to move the cursor to [ TEL no. ].

(2) Enter the recipient's fax/telephone number.

Caution

You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada, Korea and some regions of Latin America), including spaces.

For details on how to enter or delete characters or numbers, refer to [ Entering Numbers, Letters, and Symbols ]

When [ Telephone line type ] in [ FAX user settings ] under [ FAX settings ] is set to [ Rotary pulse ], you can enter a tone ("T") by pressing the Tone button.

10. Finalize registration.

Press the OK button.

Caution

To register another recipient's number and name to a coded speed dial, repeat steps 6 to 10.

You can check the recipient's numbers and names you have registered by printing the list of the coded speed dial codes.

Registering Recipients for Group Dial

If you register two or more registered coded speed dial codes to a group dial, you can send the same document successively to all recipients registered to the group dial.

1. Make sure that the machine is turned on.

2. Press the FAX button.

The Fax standby screen is displayed.

3. Press the left Function button.

The Fax menu screen is displayed.

4. Select [ TEL number registration ], then press the OK button.

5. Use the button to select [ Group dial ], then press the [ OK ] button.

The screen to select a group dial code is displayed.

Caution

If you select a code already used as a coded speed dial, [ (Not available) ] is displayed next to the code. If you select a code already used as a group dial, the registered group name is displayed.

6. Use the button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.

The screen to register the group name and the member of the group is displayed.

7. Enter the group name.

(1) Use the button to move the cursor to [ Group name ].

(2) Enter the group name.

(3) Press the OK button.

Caution

You can enter the name up to 16 characters, including spaces.

For details on how to enter or delete characters, refer to [ Entering Numbers, Letters, and Symbols ]

8. Register the members.

(1) Use the button to move the cursor to [ Member ].

(2) Press the left Function button or the Coded Dial button.

The screen to select a coded speed dial code is displayed.

(3) Use the button or the Numeric buttons to select a coded speed dial code to register to the group dial.

Caution

When [ Enter first letter ] is displayed on the LCD, you can search the recipient's name by sorting in alphabetical order. Use the Numeric buttons to enter the first letter of the recipient's name you want to search, use the

button to select a coded speed dial code to register to the group dial, then press the OK button. To return to the screen to select the coded speed dial code or the group dial code, press the left Function button.

(4) Press the OK button.

The coded speed dial code is registered to the group dial.

(5) Press the left Function button or the Coded Dial button to display the screen to select a coded speed dial code, then add another member.

Repeat this step to register the other coded speed dial codes to the same group dial.

Caution

You can check the coded speed dial code and the recipient's name registered to the group dial by using the

button.

To delete the member, use the

button to select a coded speed dial code of the member that you want delete, then press the right Function button.

9. Press the OK button to finalize registration.

Caution

To register another group, repeat steps 6 to 9.

You can check the recipients you have registered to the group dial by printing the list of the group dial codes.

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