By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended.

Sending a Secured Document from a Computer to the Machine

1. Open a document in an application and display the print dialog box.

2. Select the printer driver for the machine, and click [Preferences] (or [Properties]).

3. Select [Secured Print] in [Output Method].

If you selected [Yes]

Enter the user name for [User Name] and PIN for [PIN], and click [OK].

4. Specify the print settings, and click [OK].

5. Click [Print] (or [OK]).

6. Check the document name, user name, and PIN and click [OK].

[Document Name]

The document name is automatically set based on the information from the application. If you want to change the document name, enter up to 32 alphanumeric characters for a new document name.

[User Name]

- The specified user name is displayed.

- The computer name or logon name is displayed. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name.

[PIN]

- The specified PIN is already entered. The PIN is displayed in symbols.

- Enter the PIN of up to seven digits. The entered PIN is displayed in symbols.

Printing Out Secured Documents

After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted from the memory of the machine and can no longer be printed.

Caution

If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.

You can check how much memory is being used for secured documents. ⋖Device Status⋗ ⋖Secure Print Memory Usage⋗

You can change the valid time period for secured documents.

1. Tap ⋖Secure Print⋗.

You cannot proceed to the next step if the ⋖Remote Scanner⋗ screen shown below is displayed. In this case, press (Back) to close the screen, and tap ⋖Secure Print⋗ again.

2. Tap the secured document to print.

If the ⋖Select User⋗ screen is displayed

3. Enter the PIN using numeric keys, and then tap ⋖Apply⋗.

Changing the Valid Time Period for Secured Documents

The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can change this setting.

1. Tap ⋖Menu⋗.

2. Tap ⋖System Management Settings⋗.

If the logon screen appears, enter the correct ID and PIN using numeric keys, and then press .

3. Tap ⋖Secure Print Settings⋗.

4. Tap ⋖On⋗.

Disabling Secure Print

5. Specify how long the machine holds secured documents, and tap ⋖Apply⋗.

Use / or the numeric keys to enter the time.

6. Restart the machine.